Hard FM

Hard FM refers to technical facility management covering physical building systems and infrastructure including HVAC, electrical, plumbing, elevators, and structural elements.

Hard FM SystemMaintenance Requirement
HVAC systemsQuarterly servicing, filter changes monthly
ElevatorsMonthly inspections, annual certification
Electrical systemsAnnual thermographic testing
Plumbing and drainagePreventive maintenance quarterly
Fire safety systemsMonthly testing, annual certification
Generators and UPSMonthly load testing, annual servicing
Building automationContinuous monitoring, quarterly updates
Cost AllocationPercentage of Service Charges
Hard FM services40% to 60% of total charges
AMC contractsMajor component of hard FM budget
Emergency repairs5% to 10% contingency required
Capital replacementsSeparate reserve fund needed
In-house vs outsourcedOutsourcing adds 15% to 25% markup


Related Terms

Facility ManagementSoft FMAnnual Maintenance Contract (AMC)Preventive MaintenanceBuilding Management System (BMS)

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