Data Room
A data room is a secure virtual or physical repository of confidential documents provided to prospective buyers or lenders for due diligence purposes.
| Data Room Contents | Documents |
| Legal | Title deeds, leases, permits, licenses |
| Financial | Rent rolls, operating statements, budgets, tax returns |
| Physical | Building plans, inspection reports, warranties |
| Environmental | Phase I/II reports, compliance certificates |
| Operational | Service contracts, tenant correspondence, capex history |
| Corporate | Entity documents, shareholder agreements |
| Virtual Data Room | Features |
| Access control | User permissions, view-only or download |
| Audit trail | Track who viewed which documents when |
| Q&A function | Buyers submit questions, seller responds |
| Security | Encryption, watermarks, no-print options |
| Cost | AED 5,000 to 20,000 for 3 to 6 month access |
| Common platforms | Intralinks, Merrill, DealVDR, ShareVault |
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